Tag Archives: mountain wedding

Vendors: What to Book & When

The trees and flowers are blooming which means Spring is upon us and so is the start of Colorado’s wedding season! If you are joyfully looking forward to your wedding this year we wish you all the best and hope your wedding is all that you dream of. If you are newly engaged, (congratulations!) or still looking for vendors for later this year, check out this guideline from WeddingWire about when you should be hiring certain vendors.  And continue reading for some helpful do’s and don’ts from A Vintage Affair on the planning process! Hopefully this will help you with your own planning process and make it a little more fun!

A little recap! And a few extra tips from us.

12 months before: Ceremony & Reception Venues, Wedding Planner

You want to book the venues as one of the first vendors because it will determine your wedding date. If you book far enough out a planner can help you choose the venue if you would like, but it’s hard to book other vendors without your date set.

Do: When looking into venues consider who you and your fiancé are, what you like to do and your aesthetics. Are you two big foodies? Your favorite restaurant could be a great reception spot. Check out these restaurant weddings! The Kitchen and Coohills. Do you two like to spend time outdoors? Consider something out of the city, a little closer to the foothills, or even in the mountains like Lyon’s Farmette, Vail Nordic Center, Taharra Mountain Lodge.

Are either of you from a state with more water? There are a few venues with running rivers or a lake on property! See Piney River Ranch, Riverbend, Evergreen Lake House. Do you both lean towards a more modern or industrial style? Maybe look closer into the city, as there are venues that cater to this style. Places like Blanc, Moss and McNichols Building may be great for you. Remember, it’s about you two that day, so choose what makes you both happy!

Be sure to check out our Pinterest page and WeddingWire’s venues page to check out even more venues!

When it comes to the planner, make sure you connect. You will be working with your planner the duration of the planning process whether that be five months or a year and a half.

Don’t: What I’m about to say will hold true to ever vendor on this list. Maybe parents, other family or even friends will be helping you pay for the wedding, totally normal. What we want you to remember is that it’s still yours and your fiancé’s special day. Take the others opinions into consideration, but don’t make big decisions based on what whoever’s paying wants, especially if it goes against what you really want. There are ways to thank those helping you with the wedding, without compromising your dreams.

10 months: Photographer, Videographer, Florist, Caterer

Do: Again, you want to make sure you vibe well with your photographer. Aside from one another, you and your fiancé will be with your photographer more than anyone else that day. You want to make sure you both get along well with whoever you choose. The same goes with the videographer.

When you narrow down your selection of caterers, it is okay to go to more than one tasting. We’d probably recommend narrowing it down to two but no more than three. Menus are a great way to figure out what you’re going to serve, but until you actually taste what the caterer has to offer, you won’t know for sure if you like it or LOVE it!

Here at A Vintage Affair, we have a love affair (get it?!) with flowers. So we get excited to discuss your flowers, hear what you want and help you find which florist we think you’d mesh with the best. Again, take your style into consideration, are you more romantic, free spirited, traditional or a mix? All florists have their own signature and style. Chat with your planner about it and they can point you in the right direction.

Don’t: Even if florals may not be in your top priorities it is definitely important to seek florists out early on.  Again let your planner know your priorities so they can point you to someone who would work well with you, your vision and your budget. But it’s always sad when a couple leaves florals last, because they aren’t as focused on flowers so the florists we would recommend to them are already booked. As you can see from this list, florists book out months in advance so better sooner than later.

9 months: Band or DJ

Do: Consider the range in prices for bands. They can range vastly among bands and with the amount of people you want to hire. If you’ve always imagined a band at your wedding but don’t have the budget for a 10 piece band consider going down in number of band players.  A three to five piece band can be just as awesome! A guitar, drums, and bass with a vocalist is a good starting point and then you can add on keys & horns etc… 

8 months: Ceremony Music (if different from Band or DJ), Guest Accommodations, Officiant, Wedding Dress, Stationery Save the Dates

Do: When making guest accommodations check if hotels can provide transportation to the venue for potential guests staying there. Some venues even have an arrangement with venues and transportation companies and if a certain number of guests are staying on property they will work directly with a transportation company to book a bus.

7 months: Cake Baker, Bridesmaid Dresses, Honeymoon Travel Consultant
6 months: Stationery Invitations, Makeup Artist, Hair Stylist, Rentals

Do: We absolutely recommend doing a trial with both your hair stylist and makeup artist before the wedding date. It helps ensure that you are on the same page with each other on what you want and you’ll know if you really do like that look from Pinterest or if you need to change it up a little bit.

5 months: Men’s Attire, Accessories, Transportation
3 months: Favors, Wedding Rings

While you do not have to follow this guideline exactly, it is a good place to start. Our biggest takeaway: don’t wait to book your vendors! Happy happy wedding planning to all of you. Remember to enjoy the process, have fun planning!

Classic Vail Wedding

Alba and Jordan’s  classic Vail wedding took place at Donovan Pavilion the second weekend of October in the lovely mountains of Vail, Colorado.  The fall colors made a stunning backdrop for their mountainside first look.  And Becca, the couples adorable pup was the cutest “Dog of Honor”. Alba has such a classic style which made for a timeless and romantic day at the iconic venue. Congrats again Alba & Jordan!

Photography: Irving Photography / Venue: Donovan Pavillion / Planning: A Vintage Affair Events / Floral: Petal & Bean / Catering: Gourmet Cowboy / Dessert: Whole Foods / Music: A Music Plus / Transportation: Colorado Mountain Express (CME) / Hair: Hair Artistry by Hilary / Makeup: Liana Kathryn Makeup/ X-back Chairs: Charming Chairs

Creative Boho Wedding

Bailey and Chad had an awesome, creative boho wedding at Piney River Ranch in Vail Colorado. This stunning venue is located at the foot of the Gore Range right next to Piney Lake in Colorado. To help Bailey’s vision of a chic boho wedding come to life she brought in the talented Rachel with March Floral Designs. Rachel knocked it out of the park with her creative ideas from a wildflower semi-circle garland ceremony piece for the couple to stand in which was perfect since it didn’t block the views, to the bridesmaids similar yet each one uniquely different bouquets with mismatched ribbon or leathers strands, to the head table adorned with the garland repurposed from the ceremony with flowers and candles spread throughout and vines that sprang from the table and cascaded to the floor! 

Other amazing details that came together to create this gorgeous day included calligraphed watercolored escort cards hung on a macrame backdrop with a guestbook sign to match, and calligraphed signs of the bar menu, welcome sign and large chalkboard sign with a love quote to hang in the newlyweds home.  An extra special detail was that their first dance and ceremony were held on the deck of the Ranch overlooking the lake and the mountains.  This charming day was captured so beautifully by Kellsworth Photo. See it here on Green Wedding Shoes! Congratulations again Bailey & Chad! 

Photography: Kellsworth | Planning & Design: A Vintage Affair Events | Florals: March Floral Design | Venue and Catering: Piney River Ranch | Hair and Makeup: Bethany Ruehl with Head Case Hair Studio | Music: Elite DJ | Photo booth: Picture Perfect | Cakes: Whole Foods | Transportation: Timberline Tours | Napkins: Event Rents | Bride’s Dress: Anais Anette |Bridal Shop: a & be bridal shop | Bridesmaid Dresses: BHLDN, Show Me Your Mumu, Free People | Groom’s Suit: Black Tux | Bride’s Engagement Ring: Heidi Gibson | Bride’s Hairpiece: Untamed Petals | Watercolor Calligraphy: Alexa Ray Studio

Lively Bohemian Mountain Wedding

Kelli and Eric’s bohemian mountain wedding was one of the most fun events we have ever planned. Kelli is the definition of a laid back bride and just wanted a fun weekend with friends and family in a beautiful place. The day started with a ceremony that had stunning mountain views. At the end of the night, Kelli & Eric stunned their guests by jumping into the pool! We love reliving the day with these wonderful photos from  Paula Bartosiewicz!

Photography: Paula Bartosiewicz /  Planning: A Vintage Affair / Flowers: Bella Lu / Venue: Cordillera / Dessert: Whisk & Bean / Music: A Music Plus / Hair: Alix from Blow Dry Lounge / Makeup: Callie Read / Rentals: Colorado Tents & Events / Photo Booth: ShutterBus / Invitations: Paper Please Studio / Calligraphy & Menus: M. Ojile Calligraphy

Fall Mountain Elopement featured on Wedding Sparrow

Featured on: Wedding Sparrow

| Photography: Laura Murray Photography | Styling and Planning: A Vintage Affair Events | Florals and Rentals: Yonder House | Hair and Makeup: Faces by Liz | Dress and Veil: Gossamer | Paper Goods: Cast Calligraphy | Film Processing: Photo Impact Imaging | Models: Diandra Reed and Francois Mailhot

 

 

Kristen & Bill’s Pastel Keystone Wedding

I can’t even begin to describe how much I loved this wedding or this couple. Their wedding was beautifully elegant, yet relaxed and fun all at once. The day couldn’t have been possible without the amazingly gifted Bella Lu and all captured by the talented  Connie Whitlock Photography. 

Bella Lu Floral used some of our custom vintage cake stands to create several of the beautiful and lush centerpieces. Jasmine vine and vintage bottles laid along the long guest tables with taper candles and low candlelight to warm up the rustic venue. Also, silk and willow hand dyed silk ribbon were used for the bride’s bouquet.

The wedding featured custom watercolor calligraphy invitations with flowers and mountains, and these lovely details were tied together through the entire day. Now featured on Style Me Pretty! Click here to see!

Photography: Connie Whitlock Photography | Event Planning And Design: A Vintage Affair Events & Rentals | Floral Design: Bella Lu Floral | Wedding Dress: JLM Couture – Lazaro | Stationery: Bethany Siekmeier | Catering: Keystone Ranch | Makeup: Makeup With Mel | Hair: Jessica Lauren | DJ: DTP Events | Venue: Keystone Ranch Golf Course | Bridal Boutique: Kleinfeld Bridal | Desserts: Keystone Ranch | Linen Rentals: La Tavola Linen | Ribbon: Silk And Willow

1920’s Inspiration featured on StyleMePretty

When Amber from Save The Date Events approached me about doing a 1920’s mountain inspired shoot-I jumped at the chance. Today the shoot is featured on Style Me Pretty!

Here is more photos from the shoot from Kelli Hunt Photography:

I love this bouquet from Plum Sage Flowers

This cake by Intricate Icings is just stunning! Notice how the cake design matches the plate pattern in the picture below it.

And Diandra is gorgeous!

Other talented vendors who contributed to this shoot: Cupcakes: Lovely Confections, Venue: Boettcher Mansion, Gown: Little White Dress, Hair & Makeup: Lady Charm Artistry, Burlap/Tulle Bottles:Duryea Place Designs